Procurement & Vendor Operations Automation
Procurement shouldn't take longer than what you're procuring.
Dialogo AI agents create purchase orders, route approvals, follow up with vendors, and track spend against budget — so your procurement team closes cycles in days, not weeks.
faster procurement cycle times
across Dialogo operations teams
The Problem
What your team is dealing with today
Approval routing is manual and serial
A purchase request lands in email. Someone forwards it to the budget owner. The budget owner sends it to finance. Finance sends it back with questions. The process takes 2 weeks because every step is a manual handoff.
Vendor follow-ups fall through the cracks
After a PO is sent, someone has to remember to follow up if there's no response. That someone is usually the person who submitted the request — and they have other work to do.
Spend tracking is a quarterly exercise, not a live view
Finance sees the budget vs. actuals once a month when someone manually reconciles invoices against the plan. By then, overruns have already happened.
The Solution
How Dialogo handles it
Purchase request submitted — workflow triggered
When a team member submits a purchase request, Dialogo checks it against your approval policy (amount threshold, vendor category, department budget), and routes it to the right approver immediately.
Approvals routed, PO drafted and sent
Dialogo routes approval requests in the right sequence, creates the purchase order from your template, and sends it to the vendor — with automatic follow-up if there's no acknowledgment within your defined window.
Invoice matched, spend updated, stakeholders notified
When the vendor invoice arrives, Dialogo matches it to the PO, flags discrepancies, routes for payment approval, and updates your budget tracker — keeping spend data current without manual reconciliation.
Capabilities
What Dialogo does for procurement & vendor operations automation
Automated approval routing
Purchase requests are routed to the right approvers based on amount, vendor type, and department — in the right sequence, with automatic escalation if approvals stall.
PO creation and vendor follow-up
Dialogo creates purchase orders from your template, sends them to vendors, and automatically follows up if acknowledgment isn't received within your defined window.
Invoice matching and spend tracking
Incoming invoices are matched to open POs, discrepancies are flagged for review, and budget trackers are updated in real time — no end-of-month reconciliation sprint.
Outcome-based billing
Pay only for completed work
€0.30 per task. No seat fees. No idle agents. Start free and scale with what actually works.
FAQ
Common questions
More use cases
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